0 of 0 groups counted
| Description | Wh | Item code | Dillon book | Your count | Variance | Var % |
|---|
Ending Book Quantity by Month
Pounds on hand at Wound About at each month-end, per Dillon books (Sage).
Raw Yarn (WOR)
Finished Goods (WOF)
Monthly Validation — recent
Counts are submitted on the “Enter Physical Count” tab; variance computes automatically.
Items on Hand — latest month
Largest ending balances; red = negative book balance to investigate.
Variance by Month
Partner physical count against Dillon's book quantity, as a percentage. The shaded band is
the agreed ±1.5% allowance — bars reaching outside it need an explanation.
Raw Yarn (WOR)
Finished Goods (WOF)
±1.5% allowance
Monthly Validation — full history
Two rows per month (Raw Yarn / Finished Goods). To submit a count, use the Enter Physical Count tab.
Month-End Physical Count —
Wound About team: enter your counted pounds per product. Only products Dillon currently shows
stock for are listed — switch to All items if you are holding something shown as zero. Groups covering
several item codes expand so each code is counted separately, and the group total adds up automatically.
Category totals below compare against Dillon's book quantities live.
Monthly Inventory
Per item and month: beginning balance, activity by transaction type, ending book balance.
Transaction Detail
Every Sage transaction in warehouses WOR/WOF — one row per posting, no aggregation.
Administration
Signed in as . Manage portal users, review sign-ins, archive submitted
counts and configure where they are e-mailed.
Portal users
Each person signs in with a password only — it is unique, so it identifies them. Note the
password down when you create it: it is stored hashed and cannot be read back. Removing or deactivating
someone takes effect immediately, no rebuild needed.
Sign-in log
Every successful and failed sign-in, plus administrative changes.
Submitted counts
Everything Wound About has submitted. Statement opens a fixed, printable record —
print it to PDF to archive it. E-mail… sends that statement to any address you type.
Delete removes a submission (click twice to confirm) so the partner can send a corrected one;
every deletion is written to the sign-in log.
E-mail delivery
Submitted counts are sent through SMTP2GO's API. Enter the API key once; it is stored on the
server and never shown again.
How this portal works
You are signed in as . This page explains everything you can do
with that access.
What you are looking at
This is the shared inventory record for the Dillon Yarn stock held at Wound About. Every business evening it is rebuilt from scratch out of Dillon's Sage 100 system, so what you see always reflects Dillon's books — nobody edits the figures by hand.
Two warehouses are covered: WOR is raw yarn and WOF is finished goods. Quantities are pounds.
Two dates, two meanings
| Reporting through | The date of the most recent stock movement Sage has for these warehouses. It only moves when something is actually posted, so it can sit still for days. |
|---|---|
| Last refreshed | When this page was last rebuilt. It should never be more than a day old — the banner at the top of the Overview turns red and says so if a nightly run was missed. |
The tabs
| Overview | Headline quantities, the twelve-month trend for both warehouses, the most recent validations and the largest balances on hand. |
|---|---|
| Monthly Validation | Month by month, Dillon's book quantity against the physical count, with the variance in pounds and per cent. The chart shows the variance history against the agreed ±1.5% allowance. |
| Enter Physical Count | Where the month-end count is entered. See below. |
| Monthly Inventory | Every item and month: opening balance, movement split by transaction type, closing balance. |
| Transaction Detail | Every individual Sage posting — one line each, nothing aggregated. |
| Item Master | All tracked products grouped by description, with the current stock of each. Groups covering several Sage item codes expand to show them. |
Transaction codes
Every movement Sage records carries one of seven codes. They are the columns on Monthly Inventory and the Type column on Transaction Detail; hovering a column heading shows the same explanation.
| Code | Description | Purpose / inventory impact |
|---|---|---|
| IT | Inventory Transfer | Moves stock between warehouse locations. Total stock on hand is unchanged — only where it sits. |
| PO | Purchase Order Receipt | Stock received from a supplier against a purchase order. Increases stock on hand. |
| BI | Bill of Materials Issue | Raw material (yarn) issued from stock to a production order. Decreases raw material. |
| BR | Bill of Materials Receipt | Finished goods received into stock when a production order completes. Increases finished goods. |
| SO | Sales Order Shipment | Stock shipped to a customer. Decreases stock on hand and recognises the inventory sold. |
| IR | Inventory Receipt | Stock added without a purchase order — adjustments, found inventory, other manual receipts. |
| II | Inventory Issue | Stock removed without a sales order — adjustments, scrap, waste, samples, other manual issues. |
In one line each
- IT — move stock between warehouses.
- PO — receive purchased stock.
- BI — consume raw material in production.
- BR — receive finished goods from production.
- SO — ship or sell stock to a customer.
- IR — manual addition (adjustment or found inventory).
- II — manual removal (adjustment, scrap or waste).
What every column means
Monthly Inventory
| Month | The calendar month the movement was posted in. |
|---|---|
| Wh | Warehouse — WOR raw yarn, WOF finished goods. |
| Item / Description | The Sage item code and its description. |
| Begin | Balance carried in from the previous month. |
| IT … II | Total movement in that month for each transaction code above. |
| Net | All of that month's movement added together. |
| Ending | Begin + Net — the closing book balance, which becomes next month's Begin. |
Transaction Detail
| Date | When Sage posted the movement. |
|---|---|
| Type / Activity | The code and its plain-language name. |
| Ref. Date | The date on the underlying document, which can differ from the posting date. |
| Qty (lbs) | Signed pounds — positive into the warehouse, negative out. |
Item Master
| Description | The product. Rows are grouped by it; a group may cover several Sage item codes. |
|---|---|
| Denier / Filament / Color | Yarn attributes read from the description. |
| Item Code | The Sage code, or how many codes the group holds. |
| Current Stock | The latest book balance — the same figure the count sheet compares against. |
Monthly Validation
| Dillon Book Qty | What Dillon's books say was on hand at that month-end. |
|---|---|
| Partner Physical | What Wound About counted. |
| Variance / Variance % | Counted minus book, in pounds and as a share of the book quantity. |
| Status | Pending not counted yet · Reconciled they agree · Variance they do not. |
Working with the tables
- Sort — click a column heading; click again to reverse it.
- Filter — use the row of boxes under the headings. Text matches anywhere; number columns also accept > 100, < 0, >= 50; date columns accept a range such as 2026-06-01..2026-06-30.
- Totals — the bar at the bottom sums each column for the rows currently shown, so it follows your filters. Percentage columns show an average instead.
- Follow a row — click it to keep it highlighted while you read across; ↑ ↓ move the highlight.
- Expand a group — rows with a small triangle hold several item codes; click to see them.
- Export — ⤓ Excel saves exactly what is on screen, filters and sort included. ⤓ Full workbook in the header saves all four sheets unfiltered.
Submitting the month-end physical count
Open Enter Physical Count and type your counted pounds against each product.
- Only products Dillon currently shows stock for are listed — there is nothing to count against the rest. If you are holding something the list shows as zero, switch to All items and enter it; that difference is exactly what the reconciliation is for.
- Use the warehouse selector to work through WOR (raw yarn) and WOF (finished goods) separately.
- Products are grouped by description. Where a group covers several Sage item codes, click it to expand and count each code separately — the group total adds up for you.
- Most products sit at zero. Set remaining to 0 fills every still-empty row with zero so you only type the ones you actually have.
- The chips at the top (All, To count, Counted, In stock) narrow the list, and the bar shows how far along you are. Rows stay put while you type.
- Enter or ↓ jumps to the next box.
- The two boxes at the bottom compare your running total with Dillon's book quantity for each warehouse.
- Fill in your name and the validation date, then Submit count.
The 1.5% allowance. A difference inside ±1.5% of the book quantity is treated as normal
waste and shows green. Above that the figure turns red and an explanation is required before the
submission goes through — say what you believe happened (timing, scrap, a pallet found later, and so on).
Your work is saved in this browser as you type, so closing the tab by accident will not lose it. After you submit, the count appears on the Monthly Validation tab following the next nightly rebuild.
Signing in and your password
- There is no user name — your password is unique and identifies you on its own.
- Every sign-in, successful or not, is recorded.
- Dillon Yarn cannot read your password back; if it is lost a new one is issued.
- The report can only be opened over its https address. A copy saved to disk will not unlock.
If something looks wrong
| The banner says the report may be out of date | A nightly rebuild was missed. The figures shown are still valid for the date given, but tell Dillon Yarn IT. |
|---|---|
| “This page did not load completely” | Reload with Ctrl+Shift+R. |
| Your password stops working | The account may have been deactivated or the password reissued — contact Dillon Yarn. |
| A figure looks wrong | Check the item on Transaction Detail to see the postings behind it, then raise it with Dillon Yarn — the portal only reports what Sage holds. |
Item Master
Grouped by description, with the current book stock of each product. Groups covering
several Sage item codes expand to show each code and its own stock.